Cache County Public Records
What Are Public Records in Cache County?
Public records in Cache County are defined according to the Utah Government Records Access and Management Act (GRAMA), specifically under § 63G-2-103, as "all books, letters, documents, papers, maps, plans, photographs, films, cards, tapes, recordings, electronic data, or other documentary materials regardless of physical form or characteristics" that are prepared, owned, received, or retained by a governmental entity where the record is reproducible.
Cache County maintains a comprehensive collection of public records that are accessible to citizens pursuant to state law. These records include:
- Court Records: Civil, criminal, probate, and family court cases processed through the First District Court in Cache County
- Property Records: Deeds, mortgages, liens, easements, and property assessments maintained by the Cache County Recorder's Office
- Vital Records: Birth certificates, death certificates, marriage licenses, and divorce decrees
- Business Records: Business licenses, permits, and fictitious business name registrations
- Tax Records: Property tax information, assessment records, and tax liens
- Voting and Election Records: Voter registration data, election results, and campaign finance reports
- Meeting Minutes and Agendas: Records from County Council meetings, planning commission, and other boards
- Budget and Financial Documents: County budgets, expenditure reports, and financial statements
- Law Enforcement Records: Arrest logs, incident reports, and booking information through the Cache County Sheriff's Office
- Land Use and Zoning Records: Building permits, zoning maps, and land use applications
The Cache County Clerk's Office serves as the primary custodian for many county records, while specialized departments maintain records specific to their functions. The Cache County Recorder's Office maintains all land and property records, while court records are maintained by the Utah State Courts through the First District Court located in Logan.
Is Cache County an Open Records County?
Cache County adheres to the Utah Government Records Access and Management Act (GRAMA), which establishes the framework for public access to government records throughout Utah. Under § 63G-2-201, the law explicitly states that "every person has the right to inspect a public record free of charge, and the right to take a copy of a public record during normal working hours."
The statute establishes a presumption of openness, declaring that "all records are public unless otherwise expressly provided by statute." This provision underscores Utah's commitment to government transparency and public oversight.
Cache County has implemented policies in compliance with GRAMA that facilitate public access to records while protecting sensitive information as required by law. The county follows the state's classification system for records, which categorizes documents as:
- Public (open to all)
- Private (restricted to the subject of the record)
- Controlled (limited access for health and safety reasons)
- Protected (limited access to protect governmental interests)
Cache County also complies with Utah's Open and Public Meetings Act (§ 52-4), which requires that meetings of public bodies be open to the public with proper notice provided. This "sunshine law" works in conjunction with GRAMA to ensure transparent governance in Cache County.
The county maintains an official records access policy that outlines procedures for requesting public records in accordance with state law.
How to Find Public Records in Cache County in 2026
Members of the public seeking records from Cache County may utilize several methods to access information. The county currently provides multiple pathways for obtaining public records:
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Online Access: Many records are available through the county's digital platforms:
- Property records can be searched through the Cache County Online Record Entry (CORE) system
- Court records are accessible via the Utah State Courts XChange portal
- Meeting minutes and agendas are posted on the Cache County website
- Booking information is available through the Sheriff's Office online portal
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In-Person Requests: Individuals may visit the appropriate county office during regular business hours:
- For property records: Cache County Recorder's Office
- For court records: First District Court Clerk
- For marriage licenses and other county records: Cache County Clerk's Office
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Written Requests: GRAMA requests may be submitted in writing to the appropriate department using the county's GRAMA Request Form. Requests should include:
- Requestor's name and contact information
- Clear description of the records sought
- Preferred format for receiving records
- Statement of whether the requestor is requesting an expedited response
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Historical Records: Older records may be available through the Utah State Archives, which maintains historical court and county records
Pursuant to § 63G-2-204, agencies must respond to records requests "as soon as reasonably possible, but no later than 10 business days after receiving a written request." For extraordinary circumstances, this period may be extended with proper notification to the requestor.
How Much Does It Cost to Get Public Records in Cache County?
Cache County assesses fees for public records in accordance with § 63G-2-203 of the Utah Government Records Access and Management Act, which permits governmental entities to charge reasonable fees covering the actual cost of providing records.
The current fee structure for Cache County public records includes:
- Photocopies: $0.25 per page for standard black and white copies
- Color Copies: $1.00 per page
- Certified Copies: $2.00 per document plus copy fees
- Electronic Records: $10.00 per CD/DVD or $5.00 per email attachment (when file size permits)
- Research and Compilation: $20.00 per hour after the first quarter hour (which is free)
- Specialized Records:
- Marriage License: $50.00
- Certified Copy of Marriage License: $10.00
- Property Record Copies: $1.00 per page
- Recorded Documents: $10.00 for first page, $2.00 each additional page
The county accepts payment by cash, check, money order, and major credit cards for in-person requests. Online payments can be made via credit card through the county's payment portal.
Under GRAMA, fees may be waived if the releasing governmental entity determines that:
- The request benefits the public rather than an individual
- The individual requesting the record is the subject of the record
- The requester's legal rights are directly implicated and the individual has limited means
Requestors seeking a fee waiver must submit a written statement of impecuniosity (inability to pay) as part of their records request.
Does Cache County Have Free Public Records?
Cache County provides free inspection of public records during regular business hours in accordance with § 63G-2-201(1) of the Utah Government Records Access and Management Act, which states that "every person has the right to inspect a public record free of charge."
The following records are currently available at no cost:
- Online Property Information: Basic property ownership and assessment information through the Cache County CORE system
- Meeting Minutes and Agendas: County Council and other public body meeting records on the county website
- Election Results: Current and past election outcomes
- County Budget Documents: Annual budgets and financial reports
- Jail Booking Information: Basic arrest and booking data through the Sheriff's Office portal
- Court Calendars: Daily court schedules through the Utah State Courts website
Additionally, the first quarter hour of research or retrieval time for any record is provided at no charge. While inspection is free, fees apply when copies are requested or when extensive research time is required.
The Cache County Library also provides public access computers where residents can access online county records without charge.
Who Can Request Public Records in Cache County?
Under the Utah Government Records Access and Management Act § 63G-2-201, "every person has the right to inspect a public record free of charge." This broad eligibility extends to all individuals regardless of citizenship or residency status.
Key provisions regarding requestor eligibility include:
- No Residency Requirement: Requestors need not be Utah residents or U.S. citizens to request public records from Cache County
- Identification Requirements: While basic identification may be required for certain records, anonymous requests are permitted for public records
- Purpose Statement: Generally, requestors are not required to state the purpose of their request for public records, though certain restricted records may require justification
- Special Provisions: Some records have specific eligibility requirements:
- Private records may only be accessed by the subject of the record, their legal guardian, or someone with notarized authorization
- Controlled records (such as certain medical records) may only be accessed by qualified persons or with court order
- Protected records may have restricted access based on statutory provisions
For requests involving one's own records, proper identification is typically required to verify identity. This may include government-issued photo identification or other verification methods.
Business entities, media organizations, and non-profit groups maintain the same rights of access as individuals under GRAMA. Government agencies requesting records from other agencies for official purposes may have expedited access under § 63G-2-206.
What Records Are Confidential in Cache County?
Cache County maintains certain records as confidential in accordance with the Utah Government Records Access and Management Act § 63G-2-302 through § 63G-2-305, which designates records as private, controlled, or protected. These classifications restrict public access to sensitive information.
Records that are not publicly accessible include:
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Private Records (§ 63G-2-302):
- Medical and mental health records
- Personnel evaluations and personal employment information
- Social Security numbers, driver's license numbers, and financial account information
- Individual student records
- Library user records
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Controlled Records (§ 63G-2-304):
- Medical, psychiatric, or psychological data where release might be detrimental to the subject's mental health
- Medical information where release might be harmful to the subject's condition
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Protected Records (§ 63G-2-305):
- Records subject to attorney-client privilege
- Records prepared for pending or reasonably anticipated litigation
- Trade secrets and proprietary commercial information
- Records that would jeopardize life, safety, or property if disclosed
- Records that would interfere with investigations, disciplinary proceedings, or audits
- Records that would identify confidential informants
- Drafts of documents unless otherwise classified as public
- Procurement information during active bidding processes
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Additional Restricted Records:
- Juvenile court records (§ 78A-6-209)
- Adoption records (§ 78B-6-141)
- Child welfare case records (§ 62A-4a-412)
- Victim information in domestic violence cases
- Records sealed by court order
When a record contains both public and non-public information, § 63G-2-308 requires that the public portion be released after redaction of the protected information. Cache County employs a balancing test as required by § 63G-2-201(5)(b) when determining whether to release certain protected records, weighing the public interest against potential privacy invasions or harm.
Cache County Recorder's Office: Contact Information and Hours
Cache County Recorder's Office
179 North Main Street, Suite 101
Logan, UT 84321
(435) 755-1770
Cache County Recorder
Hours of Operation:
Monday - Friday: 8:00 AM - 5:00 PM
Closed on weekends and county-observed holidays
The Cache County Recorder's Office is responsible for maintaining and providing access to all land records within Cache County, including deeds, mortgages, liens, easements, plats, and other property-related documents. The office records and indexes these documents to establish chain of title and provide notice of interests affecting real property.
Services provided by the Recorder's Office include:
- Recording real estate documents
- Providing certified copies of recorded documents
- Maintaining plat maps and surveys
- Processing mining claims
- Maintaining the Grantor-Grantee Index
- Providing public access to land records
The office accepts document recording in person, by mail, and through electronic submission for qualified submitters. Recording fees are established in accordance with Utah Code § 17-21-18.
Lookup Public Records in Cache County
Cache County Recorder's Office
Cache County Online Record Entry System